Hotel and Meeting Location

The workshop will be held in the Fitzgerald A meeting room at the  Westin Arlington Gateway. The address is 801 N. Glebe Road, Arlington, VA 22203 Google Map.

Travel and Transportation Information

The Westin Arlington Gateway is holding a block of rooms for the workshop until March 6, 2015.

The Westin Arlington Gateway is located 5 miles from Ronald Reagan International Airport (DCA) and is easily accessible by Metro, taxi, limousine, rental car, or commercial shuttle service. The nearest Metro stop is the Ballsont-MU Station (Orange Line), 0.4 km/0.3 miles.

Submitting Expenses for Reimbursement

Flights must be booked as a round trip from the home city to Washington, be reasonably priced, and have economy fare. If your travel plans involve other stops or have any questions about flight arrangements, please contact the organizers before booking the tickets regarding the requirements for reimbursement in those cases.

Transportation and meals will be reimbursed when receipts are provided and expense is within reason. Hotel room charges will be paid directly from the workshop account. Room Internet charges and other incidental expenses will not be covered. Reimbursements must be pre-approved by the organizers. Car rental, Internet and/or others expenses will not be reimbursed.

Expenses submitted after April 17 will not be reimbursed. Detailed information can be found on page 4 of the workshop description needs to be provided. The guide also specifies detailed requirements for reimbursement.

FAQs

1. Who can attend this meeting?

For the first face-to-face workshop we have identified investigators whose work has an IS-GEO theme.  We anticipate that the workshop signals the start of ongoing activities and interactions.  Investigators are encouraged to connect with the IS-GEO community, regardless of which NSF program or other government, philanthropic or private source funds their current efforts. Because we are looking for contributors who can shape the future of research and development in Intelligent Systems for Earth Sciences, we hope to attract a diversity of attendees, including teachers, graduate students, computer scientists, learning scientists, informal educators and others with interests in Intelligent Systems and Geosciences.

2. Who pays for and books travel?

There is no cost to attend the event, NSF has sponsored the event.  Attendees  must pay for and book their travel (including flights, hotel, shuttles, etc.) up front.   Instructions for reimbursement procedures are included on page 4 of the workshop description .

3. Can I attend part of the meeting?

IS-GEO will be a working meeting. Participants are expected to commit to the two full days of the meeting. We are organizing in-person attendance so that participants can share tangible insights and can be actively involved before, during, and after the meeting.

4. Will there be options for virtual participation?

Unfortunately virtual participation, such as live webcasts, will not be available. For those who cannot attend in person, the organizers can forward documents, reports, or other products from the workshop upon request. Send your requests to Dr. Suzanne Pierce (suzpierce@jsg.utexas.edu). .

5. What if I have a question before the event?

If you have any questions, please contact the organizers: Dr. Yolanda Gil or Dr. Suzanne Pierce.